Replaces · Your census spreadsheet
The spreadsheet is free. Everything it costs you is not.
A whiteboard at the nursing station, a spreadsheet someone updates, and an EHR that learns about admissions later. Three records of the same census, and at month end someone decides which one the claim is built from.
Bed-days derived, not assembled. The census becomes a view of the record.
The real invoice
What it costs, including the parts that never appear on one.
Unisona Health replaces the census spreadsheet and whiteboard with a live bed board driven by admission and discharge events on the record. It shows who is in every bed and what is open tonight, and per-diem and case-rate claims are built from the same census, so bed-days no longer need reconciling at month end.
The subscription is the visible line. Everything marked hidden below is paid in staff hours or in revenue that quietly never arrives.
Illustrative. Subscription ranges are typical rather than quoted, and the hour estimates come from the programs we built this with. Your numbers will differ — the point is which lines are on the invoice and which are not.
Where it breaks
Four seams, all of them at the same boundary.
The board, the spreadsheet and the chart disagree by the afternoon, and nothing arbitrates between them.
Bed-days come from whichever source looked most complete at month end.
An intake coordinator cannot answer a referring hospital without interrupting the unit.
A spreadsheet overwritten daily cannot tell you who occupied which bed on a date six months ago.
It is fast, everyone understands it, and it costs nothing. Those are real advantages, and any replacement that is slower to update at the nursing station will simply be ignored in favour of the board. Which is why this has to be an event on the record rather than a form someone fills in.
Switching
What moving actually involves.
No implementation fee on Solo or Group Practice. Larger migrations with historical data are quoted separately.
Units, rooms and beds with gender, level of care and special-use designations.
Step 1Who is in which bed today, with admission dates and expected discharges.
Step 2The board updates because the chart changed, not the other way around.
Step 3Run bed-days from the census against billed days. That gap is the argument.
Step 4Operations
Bed, room & census board
Every bed, room, and unit with who's in it, when they're expected to discharge, and which beds are actually available tonight — replacing the whiteboard and the spreadsheet that disagree with each other.
Read more →Revenue cycle
Payer contracts & rates
Contracted rates stored per payer and per service, so the expected payment is on the claim before it goes out and underpayments are visible the moment the remittance posts.
Read more →Operations
Safety rounds log
Q15 checks, hourly rounds, and unit walkthroughs recorded at the point of care with the time they actually happened — so the record you produce after an incident is the record that was made during it.
Read more →Free is the most expensive pricing model here
Two to three days a month of reconciliation, unbilled days nobody counts, billed days you cannot evidence, and a record that does not exist when an incident review asks for it.
Bring your current stack to a walkthrough and we will go through it line by line, including the ones we cannot replace.
Questions
Common questions.
What can replace a bed census spreadsheet in a residential program?
A bed board built from the record itself. In Unisona Health every bed, room and unit shows who is in it, the expected discharge, and whether it is occupied, open, on hold or out of service. It updates from the admissions and discharges that drive the chart, so the board, the census and the claim cannot disagree.
How are bed-days calculated for per-diem billing?
From the census. Per-diem and case-rate claims are built from the same admission and discharge events that drive the bed board, so the bed-day count does not have to be rebuilt by hand from a whiteboard, a spreadsheet and the chart at the end of every month.
Can intake see which beds are open tonight?
Yes. Open beds are shown by unit and criteria, current as of the last admission or discharge, so an intake coordinator can answer a referring hospital immediately, including which beds match the patient's gender, acuity and level of care, without phoning the unit.
How do we set up the bed board?
Model the building first: units, rooms and beds with gender, level of care and special-use designations. Then load today's census with admission dates and expected discharges, and move admissions and discharges onto the record. Reconciling one month of census bed-days against billed days shows what the spreadsheet was missing.
Also replaces
The other tools that end up living on the same record.
Replaces
Your admissions CRM
It captures the enquiry well. Then someone types everything it captured into the EHR a second time, and the two records begin drifting apart from that moment.
See what it replaces →Replaces
Your clearinghouse portal
Claim.MD is included in Unisona Health, so claims, remittances and eligibility run inside the EHR. No more checking status or keying 835s in a portal.
See what it replaces →Replaces
Your outcomes tool
Assessments go out, scores come back, and they live in a system that knows nothing about the episode of care or what any of it was billed at.
See what it replaces →Replaces
Your LMS
Every new hire is created twice and every departure remembered twice. Completion reports are reconciled against a staff list that lives elsewhere.
See what it replaces →By role
Who feels this most.
By role
Intake director
Someone in crisis calls several places. Whether they end up with you comes down to how fast you respond and whether you can say yes to a bed tonight.
See the week from this role →By role
Owner / executive
Occupancy is in one head, denials in another, payroll in a system nobody logs into. Every question costs someone half a day, and the answer arrives stale.
See the week from this role →Get started
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